| EXHIBITOR QUESTIONS |
| Becoming a CNS Exhibitor |
| Q: Where and when is the CNS Annual Meeting? |
| | The 55th CNS Annual Meeting will take place in Boston, Massachusetts at the John B. Hynes Veterans Memorial Convention Center. The Annual Meeting dates are Saturday-Thursday October 8-13, 2005. |
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| Q: How many medical professionals attend the CNS Annual Meeting? |
| | The CNS Annual Meeting attracts approximately 3,000 medical professionals. |
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| Q: Is exhibit space available? How do I get more information? |
| | Download a copy of the CNS Exhibitor Prospectus, Application, and Floor Plan from the CNS website or contact the CNS.
Congress of Neurological Surgeons
10 North Martingale Road, Suite 190
Schaumburg, IL 60173
Toll Free: 877-517-1CNS
Phone: 847-240-2500
Fax: 847-240-0804
Email: info@1cns.org
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| Q: What is the deadline for reserving booth space? |
| | Applications were due April 8, 2005.
A limited amount of space may still be available on a first-come, first-served basis. Full payment is required. |
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| Q: How and when is exhibit space assigned? |
| | Booth assignments were mailed on May 10, 2005. Booth space was assigned based on the following:
- Number of years of participation in the past five consecutive CNS Annual Meetings.
- Number of booths occupied during the past five consecutive CNS Annual Meetings.
- Date of receipt of the exhibit application and deposit in the CNS office.
- Booth size and proximity of competitive companies on the exhibit floor.
A limited amount of space may still be available on a first-come, first-served basis. Full payment is required.
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| Housing |
| Q: How and where should I book my hotel rooms? |
| | All exhibiting companies are required to book housing directly through the official CNS housing bureau, ITS/ExpoExchange. Exhibitor Housing is open online via the CNS website. A Housing form is also included in your Exhibitor Services Kit. |
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| Badges |
| Q: How many complimentary badges is my company allotted? |
| | Each exhibiting company receives 5 badges for every 10'x10'
booth space purchased. You may register for badges online via the CNS website.
Complimentary badges that are not reserved on or before September 2, 2005 will be forfeited. No complimentary badges will be issued
on-site. All registrations over the complimentary allotment, made by September 2, 2005 are $100 each.
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| Q: Where can exhibitors pick up badges and exhibit information? |
| | Badges may be picked up on site at the EXHIBIT REGISTRATION desk located in the Hynes Convention Center, or mailed prior to the meeting to the designated company representative. |
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| Q: Where can exhibitors correct or replace their badges? |
| | Exhibitors can have their badge(s) corrected or have a new one printed in the Exhibit Registration area located in the Hynes Convention Center. There is a fee of $150 to reprint or replace any Exhibitor badge. |
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| Q: What if I dont know all the names of the individuals working in my booth prior to the Advance Registration deadline of September 2, 2005? |
| | Additions or changes made after September 2, 2005 must be made on-site. All badges issued on-site (including replacement badges) are $150 each regardless of the number of personnel that are pre-registered. |
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| Q: How can I receive Opening Reception tickets? |
| | As a thank you to Exhibitors staying within the CNS Housing Block, the CNS will provide a maximum of two complimentary tickets to the Opening Reception on
Sunday evening for each 10x10 booth contracted (up to a maximum of 24 tickets).
Exhibitors staying outside the CNS Housing Block may purchase tickets to the
Opening Reception on-site on a first-come, first-served basis. Ticket prices are $100
Each.
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| Exhibit Dates and Times |
| Q: What are the Exhibitor Registration hours? |
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| Saturday, October 8 | 8:00 a.m. 4:30 p.m. |
| Sunday, October 9 | 8:00 a.m. 4:30 p.m. |
| Monday, October 10 | 8:00 a.m. 4:30 p.m. |
| Tuesday, October 11 | 8:00 a.m. 4:30 p.m. |
| Wednesday, October 12 | 8:00 a.m. 4:00 p.m. |
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| Q: What are the Exhibit Hall Hours? |
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| Monday, October 10 | 9:00 a.m. 4:30 p.m. |
| Tuesday, October 11 | 9:00 a.m. 4:30 p.m. |
| Wednesday, October 12 | 9:00 a.m. 4:00 p.m. |
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| Q: What time can I enter the Exhibit Hall? |
| | Exhibitor personnel will be permitted on the exhibit floor at 8:00a.m. on installation/dismantle and show days and must vacate one half hour after the daily closing of the Exhibit Hall. |
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| Q: What are the Dismantling Dates/Hours? |
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| Wednesday, October 12 | 4:00 p.m. 8:30 p.m. |
| Thursday, October 13 | 8:00 a.m. 12:00 Noon |
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| | Dismantling exhibits prior to 4:00 p.m. on Wednesday, October 12, is strictly prohibited. |
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| Booth Questions |
| Q: Can I ship my booth ahead of time? |
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Yes, Freeman Decorating Company will accept crated, boxed or skidded materials beginning Friday, September 9, 2005 at the address
listed below. To avoid additional charges, materials must arrive by Friday, September 30, 2005.
Warehouse Address
Congress of Neurological Surgeons Annual Meeting
Exhibit Company Name
Booth # ______
c/o Freeman
1515 Washington Street
Braintree, MA 02184
Warehouse Receiving Hours
Monday through Friday
8:00am - 4:00pm
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| Q: How do I get electric, furniture, housing, floral, cleaning Internet service, etc., for my booth? |
| | The Exhibitor Services Kit is available online through the CNS General Contractor,
Freeman Decorating. Freeman emailed CNS Exhibitors a personalized link to the online kit earlier this year.
If you did not receive this information or would like it resent, please send a request to info@1cns.org or call 847 240 2500.
Your booth space must be paid in full prior to accessing the kit.
All forms should be completed in advance of the meeting to ensure that adequate labor,
equipment, etc., is available for an easy setup. Download this Exhibitor Checklist to
keep track of important deadlines.
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| Q: Can I hang signs and banners in my booth? |
| | Banners or other identification suspended or otherwise separated from the booth itself are not permitted. See page 9 & 10 of the Exhibitor Prospectus for details. |
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| Activities and Functions |
| Q: What can I do if I want to set up a separate meeting for my customers or sales staff? |
| | Exhibitors may request function space to conduct special meetings/activities.
A Function Space Request Form is included in the Exhibitor Services Kit.
The deadline to request space is Wednesday, August 17, 2005.
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| Q: What days and times may I hold my meeting functions? |
| | A Function Space Request Form is included in the Exhibitor Services Kit. The form will include times/dates available for exhibitors to hold meetings. |
| | Saturday, October 8 | All Day limited to events for corporate sales staff. |
| | Sunday, October 9 | All day until 6:00 p.m. limited to events for corporate sales staff. |
| | Monday, October 10 | Prior to, but no later than, 7:00 a.m. After 5:30 p.m. |
| | Tuesday, October 11 | Prior to, but no later than, 7:00 a.m. After 8:30 p.m. |
| | Wednesday, October 12 | Prior to, but no later than, 7:00 a.m. After 5:30 p.m. |
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| | Note: The CNS Opening Reception will be held Sunday from 6:30 p.m. 8:30 p.m. |
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| Q: My company would like to conduct a satellite symposium during the CNS Annual Meeting. How do I get started? |
| | First your company or group must be an official 2005 CNS Exhibitor. A representative from the official exhibit company must submit a written request to conduct the symposium.
Satellite Symposium Guidelines |
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| Q: Can exhibitors attend educational courses or auxiliary tours during the CNS Annual Meeting? |
| | Exhibitors may attend the General Scientific Sessions free of charge once all attending doctors have been seated. Exhibitors may purchase tickets for Luncheon Seminars on-site
if tickets are available. Exhibitors may NOT register for Practical Courses. Exhibitors may purchase tickets
to evening Auxiliary events.
Note: Exhibit booths may not be left unattended at any time during Exhibit Hall hours. |
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| Marketing Opportunities |
| Q: What can I do to increase my booth traffic before and after the Annual Meeting? |
| | Send direct mail announcements to existing customers and attendees who have pre-registered
for the CNS Annual Meeting. A pre-registered mailing list will be available for purchase beginning September 2005. A post-show list will be available 2-3 weeks after the Annual Meeting.
Note: You must be a 2005 CNS Exhibitor to purchase these lists. An order form is included in the Exhibitor Services Kit.
Increase your booth traffic
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| Q: How do I attract more attention during the meeting? |
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- Sponsorship - Become a CNS Sponsor. The CNS offers many outstanding promotional and event sponsorship opportunities to help your company stand out and expand your presence beyond the Exhibit Hall.
- Hotel room drop - Upon CNS approval, you may use the hotel room drop service to deliver your promotional materials to attendees staying at the official CNS hotels.
- Raffle/Drawing - You may conduct a Raffle or Drawing from within your booth. Requests for approval of in-booth contests, raffles and giveaway items are due to CNS on September 2, 2005. Contact the CNS for more details.
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